The CCG determines the kinds of health services it wants in place for the people of West Suffolk through its Commissioning Strategy. It then falls to the Procurement team to conduct tendering exercises in line with Public Contracts Regulations (2006) and EU Procurement Directives (2014) to help identify the best service providers, ensuring the services procured are in the right place at the right time, at the right quality, in the right quantity and at the right cost.
Below are details of our current, proposed and recently completed procurement. (You can print a Procurement Timetable by clicking here)
|Current Procurements||Expression of Interest Deadline (EOI)*||Submission Deadline||Bidders notified of Award**||Contract Start †**|
|Marginalised & Vulnerable Adults (MVA)||07/04/16|
|Completed/Awarded Procurements||Winning Bidder||Submission Deadline||Bidders notified of Award||Contract Start †**|
|Stroke Early Supported Discharge
|Norfolk Community Health and Care NHS Trust||23/04/2014 (ITT)||01/08/2014||Nov-14|
|Community Teledermoscopy Services
|Vantage Diagnostics Ltd||11/06/2014||23/07/2014||Sep-14|
|West Suffolk Community MSK and Physiotherapy Services
|Allied Health Professionals Suffolk CIC||08/09/2014||31/10/2014||Feb-15|
|Community Pain Management Service
|Suffolk GP Federation CIC||10/09/2014||08/01/2015||April-15|
|ITSM – GP, Community and HQ||Framework Agreement||30/04/2015|
|Community Services||West Suffolk NHS Foundation Trust||15/05/2015|
|ITSM Mini Comp run off ITSM Framework||North East London CSU||30/07/2015|
|Wellbeing 2015||Norfolk & Suffolk Foundation Trust||05/04/16|
*For PQQ as the start of a two-stage tender process, or ITT if single stage (Open) tender process
** These dates are anticipated dates only and may be subject to change
Procurement Process Explained
EOI – Expression of Interest
PQQ – Pre-Qualifying Questionnaire
ITT – Invitation to Tender
• Interested parties respond to a contract notice advertising the opportunity of a new contract – they express an interest in tendering (or bidding) for the opportunity to win the contract
• Once their EOI has been submitted Potential Bidders gain access to the PQQ documents – questionnaire and other documents they must complete and return within a set period of time. The PQQ evaluates their capacity, capability and eligibility.
• All PQQ responses are evaluated by a panel of specialists, including a patient representative, and a number of Bidders are then progressed through to the ITT which evaluates their proposed service provision against the service specification (again, various documents which they must complete and return to us within a set period of time)
• All ITT responses are evaluated by a panel of specialists, including a patient representative, to determine the most economically advantageous tender and the Preferred Bidder is announced to all Bidders.
- Procurement Policy
- Tender Waiver Form
- NHS Standard Contract Particulars
- NHS Standard Contract Service Conditions
- NHS Standard Contract General Conditions
You can be involved as much or as little as you like in helping shape healthcare provision for your community – the important thing is we listen and respond to you. Click on the following web pages for more useful information:
Health Forum – a patient and public scheme in which subscribers are invited to all events, including our annual health planning conference.
Community Engagement Group (CEG) is a group of up to 17 local people who share a commitment for health and a passion for making a positive difference to the healthcare services delivered to local people
Have Your Say on how you can make a difference to your health service.
The CCG Welcomes public involvement in procurement. If you were selected to be on the evaluation panel of a tender, you would be expected to spend several hours of your time evaluating Bidder’s proposals and take one day out to attend the Moderation Day with the rest of the evaluation panel to discuss and agree final scores for each of the Bidders to determine the winning Bid.
Managing Conflicts of Interest and the Procurement Decisions Register
In adherence with requirements of the document “Managing Conflicts of Interest: Statutory Guidance for CCGs” published in December 2014 by NHS England, CCGs must maintain a register of procurement decisions taken, which includes the details of the decision, who was involved in making the decision and a summary of any conflicts of interest in relation to the decision and how this was managed by the CCG. This enables the CCG to demonstrate that it is acting fairly and transparently and in the best interest of its patients and local population. A copy of this register can be found Here. A hard copy of this register is available upon request for viewing at the CCG’s office.
“Managing Conflicts of Interest: Statutory Guidance for CCGs” builds on the guidance issued by other national bodies, in particular Monitor’s guidance on the Procurement, Patient Choice and Competition Regulations (No. 2), and guidance issued by GP professional bodies such as the British Medical Association (BMA), The General Medical Council (GMC) and the Royal College of General Practitioners (RCGP).